61st Livingston/Overton County Christmas Parade: Entry Form & Participant Agreement

Date: Saturday, December 12, 2026 at 4:00PM

Theme: A Storybook Christmas 

Entry Deadline: Friday, December 11, 2026 at 12:00 PM (Noon)


PARADE RULES & REGULATIONS

Registration & Fees: The entry fee is $10.00 per 16-foot space and is non-refundable. All entries must be received by Friday, December 11, 2026 at 12:00 p.m. (noon), and late entries will not be accepted.


Line-Up Requirements: Line-up begins at 1:00 p.m. on parade day, and all entries must be in position by 3:00 p.m. This is mandatory, and late arrivals will be excluded from participation with no exceptions. Each entry's parade number and organization number must be prominently displayed and clearly visible on the driver's (left) side of the entry.


Parade Participation Standards: All entries must be Christmas-themed and/or align with the parade theme, must maintain family-friendly content and presentation, and must be properly registered with all fees paid before the deadline. Participants are expected to follow all instructions from parade officials and law enforcement throughout the event. Wrapped candy may be gently tossed, but not thrown, and music and sound systems are welcome at reasonable volumes. The following are prohibited: costumed Santas on float entries, alcohol consumption or drug use before or during the parade, profanity or inappropriate language or gestures, unregistered entries, political statements or campaign materials, dangerous stunts or activities, and the distribution of non-candy items without prior approval.


Safety Requirements: All entries must maintain a safe speed and spacing and may not stop along the parade route unless directed by officials. Drivers must possess a valid driver's license and insurance, all participants must remain with their entry throughout the parade, and adults must supervise children under 12 at all times.


Animal Entries: Animals must be under control at all times, and handlers must clean up any waste immediately.


Weather Policy: The parade will proceed in light rain or snow. In the event of severe weather, any cancellation or postponement will be announced by 12:00 p.m. (noon) on parade day through the Chamber's social media channels and local media outlets, and the rain date, if needed, will be announced along with the cancellation.


Violations & Disqualification: Misconduct or unsafe behavior, failure to follow official instructions, creating hazardous conditions, or violation of any of the rules stated above will result in immediate disqualification and removal from the parade.


If you have questions, please contact Charlotte Clark at (931) 823-6421 or charlotte@overtonco.com.

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PLEASE READ CAREFULLY. THIS AGREEMENT AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO SUE.

In consideration of being permitted to participate in the Livingston/Overton County Christmas Parade (the "Parade"), I, the undersigned, on behalf of myself, the organization or group named on this entry form (my "Organization"), and my entry, agree to the following:

1. Assumption of Risk. I understand that participating in the Parade involves risks and dangers, including moving vehicles, floats, trailers, animals, crowds, low light, weather, and the condition of the parade route and staging areas, and that these risks can result in property damage, serious bodily injury, permanent disability, paralysis, or death. I understand that these risks may be caused by my own actions or inactions, by other participants or spectators, or by the ordinary negligence of the Released Parties defined below, and I knowingly and voluntarily assume full responsibility for them.

2. Release and Waiver. To the fullest extent permitted by Tennessee law, I release and discharge the Livingston/Overton County Chamber of Commerce, the Town of Livingston, the Christmas Parade Committee, and their respective officers, directors, employees, volunteers, sponsors, and affiliates (collectively, the "Released Parties") from all claims, liabilities, demands, and causes of action for property loss or damage, personal injury, or death arising out of or related to participation in the Parade or presence at the parade route or staging areas, INCLUDING CLAIMS ARISING FROM THE ORDINARY NEGLIGENCE OF THE RELEASED PARTIES. This release does not apply to claims arising from the gross negligence, reckless conduct, or intentional wrongdoing of a Released Party.

3. Indemnification. I agree, on behalf of myself and my Organization, to indemnify, defend, and hold harmless the Released Parties from any claim, loss, liability, damage, or cost, including reasonable attorney fees, arising out of or related to my entry, including the acts or omissions of any participant, driver, vehicle, float, animal, or equipment associated with my entry, and including claims brought by participants in my entry, spectators, or other third parties, whether caused by negligence or otherwise, except to the extent caused by the gross negligence, reckless conduct, or intentional wrongdoing of a Released Party.

4. Responsibility for Participants. I am responsible for my entry and for every person participating in it. I will make sure that every participant, and the parent or legal guardian of every participant under 18, has been informed of the risks described above and of the Parade rules, has agreed to follow those rules, and has consented to participate, and I will make sure that all minors in my entry are supervised by a responsible adult at all times.

5. Vehicles and Insurance. I understand that the Released Parties do not provide insurance coverage of any kind for participants, vehicles, animals, or property, and that I am responsible for obtaining appropriate insurance coverage for my entry. I certify that every motorized vehicle in my entry will be operated by a licensed driver and covered by liability insurance that meets at least the minimum required by Tennessee law.

6. Emergency Medical Care. I consent to emergency medical care for myself if it is needed during the Parade, and I understand that the Released Parties are not responsible for the cost of medical care for me or for any participant in my entry.

7. Photo and Media Release. I grant the Released Parties permission to photograph, record, and use images, video, and audio of my entry and its participants in any media for promotional, educational, and archival purposes without compensation, and I will let the participants in my entry know that the Parade will be photographed and recorded.

8. Entry Information and Fees. I confirm that all information provided on this entry form is accurate and complete. I understand that entry fees are NON-REFUNDABLE under any circumstances, including but not limited to disqualification, voluntary withdrawal, weather, postponement, or cancellation of the Parade.

9. Parade Rules. I have read the Parade rules and regulations, which are part of this agreement, and I agree that I and all participants in my entry will follow them along with the instructions of Parade officials and law enforcement. I understand that Parade officials may refuse, reposition, or remove any entry that violates the rules or that they consider unsafe, and that no refund will be given.

10. General Terms. This agreement is governed by Tennessee law, and any legal action relating to it will be brought in the state courts located in Overton County, Tennessee. This agreement is binding on my heirs, assigns, personal representatives, and estate. If any provision is found invalid or unenforceable, the remaining provisions will continue in full force and effect.

ELECTRONIC SIGNATURE AND CERTIFICATION

By checking the box and typing my name below, I certify that:

  • I have read this entire agreement and the Parade rules, I understand them, and I agree to be bound by them.
  • I understand that I am giving up substantial legal rights, including the right to sue the Released Parties for ordinary negligence.
  • I am at least 18 years of age and am authorized to sign on behalf of the Organization and entry listed on this form.
  • I am signing voluntarily, without any inducement or assurance other than what is written in this agreement.
  • I agree to complete this entry electronically, and I understand that checking the box and typing my name is my electronic signature and has the same legal effect as signing by hand.